Understanding everything there is to know about the GDPR can be quite the challenge, but you can start by designating a data protection officer, who is responsible internally for data protection.
Certain practices, like defining roles and responsibilities, can help to avoid common compliance mistakes. One step organizations should take for GDPR compliance is to appoint a Data Protection Officer. Here we will look at the role and responsibilities of the Data Protection Officer and how they can help you on the road towards GDPR compliance.
What is a Data Protection Officer? A DPO guides and monitors compliance and all activities related to this data protection legislation. Being the DPO may be just part of a person’s job description, in addition to their other responsibilities or their formal job title.
Their duties as DPO include monitoring compliance audits, staff training, and awareness initiatives. They ensure the protection of personal data and the data subject’s rights and are appointed based primarily on their professional qualities and expert knowledge of data protection. DPOs work closely with regulators to ensure that controllers and processors measure up to regulation requirements.
When carrying out their tasks, the DPO must focus on matters of risk, such as the processing of highly sensitive personal information or processing activities that might pose a risk to the rights and freedoms of data subjects. When performing their duties, they must do so without interference or direction from processors or controllers.
Under GDPR, what is a “Controller?” The controller is the business responsible for determining why personal data is processed and how it should be processed. They are responsible for the compliance of the processors they hire to process data for them. They are also responsible for following the strictest level of compliance with the GDPR, demonstrating full compliance with all data protection principles.
Who is a “Processor?” Processors are companies that act on behalf of the controller to process personal data in accordance with the data controller’s instructions. They make no determinations about the data processed or any results in processing. They are responsible primarily for the rights of the individual, who is also referred to as the data subject. Processors protect data during the processing phase using appropriate technical safeguards. The processor’s compliance is not held to the same level of strictness as the data controller.
What is a Data Subject under GDPR? A data subject is any person within the EU or member states who has their personal data collected, stored, and processed by a processor under the direction of a controller. This includes customers or prospective customers who submit their data to you as part of a transaction or to create an account.
Your DPO must also be available to answer any questions that customers or other data subjects may have concerning the regulation or the protection of their personal data. During the execution of their duties and to complete their obligations, the DPO must have all the appropriate resources available to them, including time, financials, and access to personal data and processing activities.
In short, a DPO is involved in all issues relating to the protection of personal data. Their role within an organization helps the organization demonstrate accountability towards compliance.
The Securicy Platform helps your business achieve compliance with the GDPR and other industry standards by providing custom auto-generated policies, controls, and action items with a team of security experts to help you maintain a robust information security program.